Posted on: 13 July 2021Share
If you are planning an upcoming video production shoot, you are going to want to create a binder with all the essential documents for those that are on set. Here are some things that you'll want to include in your video production binder.
One of the first pages of the binder should have the contact information for everyone involved in the shoot that day. This involves the names and phone numbers of production assistance, talent, producers, directors, and all vendors. When something goes wrong, you'll want to be able to react quickly to reach out to that person. For example, you may need to be getting a hold of a production assistant that is not where they are supposed to be, contacting the catering company to make a change to the lunch order, or reaching out to the equipment rental company if something is wrong with the gear you rented.
Having directions of all your shooting locations is going to help people navigate where they are going throughout the day. Having the shooting locations clearly listed with details about where people can park will make this part of the job much easier for everyone involved.
Latest Script And Storyboards
While the script may be constantly changing right up until the day of the production, it's important to include the latest version of your script and storyboards in the binder. Make sure that these documents are labeled with the proper date and version number as well, in case changes are made on the set and new versions of the script are produced.
Were there references pulled from other videos as inspiration for how your video should be made? It will help to have those reference frames in the binder so that they can be looked at on set. This could include how a shot is framed so that you can then compare it to what you see on the monitor of what you are capturing on set. Having these frames handy will make sure that everyone is on the same page about what they are doing.
Shooting Notes Template
It's always a good idea to include some template pages for shooting notes, which allows people to take notes on set about the different takes. It will keep their thoughts organized on specific takes that were captured, and then the editor can use those notes later on to help guide which takes they use in the final edit.